Constitution - Youth Organization of USI

1. Title

The name of the group shall be “YOU: Youth Organisation of Urology Society” hereafter referred to as “YOU Group”.

2. Registered Office

The office will be the same office as Urological society of India (with the flexibility to change premises).

3. Duration

The duration of the Association is unlimited.

4. Composition

The YOU Group consists of:
Board of Directors

President, USI
President Elect, USI
Immediate Past President, USI
Hon Secretary, USI
Hon Treasurer, USI
Chairman
Chairman Elect
Council Members (total 8 in numbers – 2 from each Zonal chapters)

Functioning of YOU: The Board of Directors will function totally under the USI council and willreport periodically during the USI EC meetings along with taking necessary approvals and directions from the council as and when required. Endorsement of USI council will be mandatory for all decisions.

5. Objectives

To foster high and uniform standards of training in Urology.
To conduct a 4-hour Youth Forum session every year.
To conduct 2 days Youth Conclave in the mid-year of each calendar year, with active participation from the members of YOU group and the USI. Provision should be made to conduct Virtual Conference/ Webinars, in case of unforeseen disaster/calamity.
To promote research in Urology and other related disciplines to improve the practice of Urology.
To promote the publication of scientific literature on Urological practice or research.
Encourage young Urologists to ideate and innovate various interventional modalities that can help in the development of economical, viable, and affordable technology and make it available to others.
The benefit of objects would be available to the general public irrespective of caste, creed, religion, or sex.

6. Membership

All the ‘full members’ of USI who are less than 45 years of age are eligible for the membership of ‘YOU Group’. Members are required to fulfil the ‘full member’ criteria of the USI. They need to submit the degree certificate of M.Ch/DNB in Urology to the central office. No subscription fee is required for the membership of the YOU group. Upon completion of 45 years of age, the membership will cease to exist, and the member has to forfeit the position held by him/her in the YOU Group.

7. Rights of Members

The duration of office for various individual posts is 2 years.
The members are prohibited for another term in the same post after serving a full term in the said post.
The Board members are eligible to contest for the post of Chairman Elect after completing a 2-year term as a council member
They shall have the right to conduct both the Youth Forum and Youth Conclave every year.
To participate in the scientific deliberations of YOU Group and present papers, posters, or videos at the same.
They shall have the right to attend the meetings of YOU Group and take part in the deliberations at the same.
They shall have the right to exercise their vote on matters put to vote at the meetings.
A person should be a member of good standing in the YOU group for at least two years to be eligible to contest for an official post in YOU group.
The candidate should not be holding any council posts in the Zonal chapter of USI or the Urological society of India.

8. Cessation of Membership

A member, in any category after crossing 45 years of age, will automatically cease to be a member of the YOU Group
The Membership may also be terminated, after initial acceptance and approval by the USI council, if it is found that material facts on eligibility for membership supplied in the application were incorrect, whenever such inaccuracy comes or is brought to the notice of the other members. Such a step shall be taken after the member concerned has been given a reasonable opportunity to support his claim to membership.
The USI council may terminate the membership of any member in the following circumstances:
A member has been found guilty of professional misconduct by the medical group resulting in the member being struck off from the roles of the group.
1. A member is found guilty of conduct that brings to serious and lasting disrepute to YOU Group, its members, provided that such a member has been given reasonable opportunity to present his case and provided that in case of termination of membership, the latter is confirmed at the meeting by a two-third majority of members present.
2. The membership will cease from the date of the meeting at which such action has been approved by the YOU Core members.
3. Membership is lost by a) Resignation b) Death c) Expulsion by the council

9. Finance

a. All finances of the YOU will be held by the Hon Treasurer, USI. The financial year shall start from the 1st April of that year to 31st March next year. All the finances of the YOU shall be audited by the auditor of the Urological Society of India.
b. All receipts to the YOU shall be received by the USI Secretariat.
For all amounts received by the USI for the YOU activities, receipts shall be issued by the USI secretariat. The Convenor and the members of the committee shall have no responsibilities to handle finances.

10. Officers of YOU Group

The following shall be deemed officers of YOU Group:

The Chairman
The Chairman Elect
Board Members (total 8 in numbers, 2 from each Zonal Chapters)

11. Duties and Term of office of officers of YOU

The Chairman will be entrusted with the overlook of the functioning of the YOU Group and its growth. He/ She will be an adviser to the YOU Group and take necessary decisions for achieving the objectives of the group
Chairman Elect will automatically assume office of the Chairman once the tenure of the Chairman is completed
Chairman Elect will be nominated by the USI council after receiving the applications from the eligible members of YOU
1. Chairman
  1. The Chairman will hold the Office for two years.
  2. The Chairman shall hold Office from the day following the termination of meeting at which he is installed to the installation of the new Chairman.
  3. The Chairman shall preside over all official events of YOU Group
  4. The Chairman shall chair meetings of the Board members of YOU Group.
  5. The Chairman shall preside over any sub-committee constituted by the Group for any purpose.
  6. The candidate should not be holding any council posts in the Zonal chapter of USI or Urological society of India.
  7. The Chairman shall look after the day-to-day affairs of YOU Group
    - Summon all meetings of YOU Group, and Sub-committees (if any) on the advice of the Chairman
    - Prepare the agenda for such meetings in consultation with the Chairman
    - Record minutes of the deliberations and circulating them to the concerned members
    - Maintain and update all files, documents, registers, books and other records of YOU Group
    - Maintain an up-to-date register of members. Updation of membership database and periodic publication of the Membership database
    - Formulate the annual report to be presented to the Group and Annual Meeting
2. Chairman Elect
  1. The maximum age limit for the post of Chairman elect is 41 years of age as on 1st January of the year of election.
  2. He /She should have served one full term (2 years) as Board member of YOU.
  3. The Chairman Elect will hold the Office for two years.
  4. The Chairman Elect shall hold office from the day following the termination of the meeting at which he is installed to the installation of the new Chairman Elect.
  5. The Chairman Elect will resume the office of the Chairman for 2 years, after completing 2 years term as Chairman Elect.
  6. The Chairman Elect shall perform all duties of the Chairman upon the request of the Chairman.
  7. Prepare the Schedule for all meetings and events conducted by YOU Group
  8. The Chairman Elect shall have such additional responsibilities as may be assigned by the Board of Directors or the Chairman from time to time.
  9. The candidate should not be holding any council posts in the Zonal chapter of USI or Urological society of India.
  10. Prepare reports for statutory submissions and present them to the Group for approval before submission.
  11. Maintain & update the Handbook of YOU Group with contents addressing all activities of YOU Group
  12. Maintain, update, and whenever required upgrade the webpage of YOU Group as per requirements of members and decisions of the Group.
  13. The candidate should not be holding any council posts in the Zonal chapter, USI/ USI.
3. Board Members
  1. The maximum age limit for nominating for the post of Board member is 43 years of age as on 1st January of the year of election.
  2. The Board Members will hold the Office for two years.
  3. The Board Members shall hold office from the day following the termination of meeting at which he is installed to the installation of the new Board Members
  4. The Board Members are eligible to contest for the post of Chairman Elect after completing a 2-years term, provided he/she is below 41yrs of age
  5. Actively participate in the planning of YOU Group programs and educational events
  6. Encourage membership drive from the members of Zonal Chapters.
  7. The candidate should not be holding any council posts in the Zonal chapter of USI or Urological society of India.

12. Board of Directors

The Board of Directors shall assist the officers of YOU Group in the conduct of the affairs of YOU. The members shall determine the composition of the Group from time to time. At present the Board of Directors shall comprise of the following members:

Board of Directors
1. President, USI
2. Secretary, USI
3. Treasurer, USI
4. Chairman, YOU
5. Chairman Elect, YOU
Responsibilities of the YOU Board
1. The YOU Board shall constitute the executive authority of YOU Group
2. The Board shall determine and plan scientific, business, and financial activities as mandated by the members.
3. The Board shall meet to deliberate on activities of YOU Group and any other matter requiring executive consideration.
4. The Board of Directors shall meet at least once in every year of the calendar year.
5. The Board of Directors shall be responsible for arrangements for the business and scientific parts of the Meeting.
6. The Board of Directors may appoint sub-committees for specific tasks requiring exclusive attention or specific expertise.
7. Such a subcommittee shall work under the direction of the Board of Directors.
Deliberations & Decision Making at Meetings of the Board of Directors & Sub-committees
1. All meetings shall be conducted according to the agenda prepared and circulated to members in advance.
2. Matters on the agenda shall be deliberated first and decisions taken before. Matters, not on the agenda but requiring discussion are taken up with the permission of the Chairman.
3. Decisions shall be taken by a consensus as far as possible.
4. If a consensus is not forthcoming on any matter, the Chairman, shall put the matter to vote, and record the number of members voting for and against the matter, without mentioning names; in such voting, the decision of a simple majority shall be final.
5. In the case of a tie, the decision of the Chairman shall be considered as final.
6. The decisions taken at Group meetings shall be documented and incorporated in the minutes of the meeting by the Chairman.
7. All communications on the meetings of the Group, the agenda for meetings, the minutes of meetings, and any other matters under the consideration of the Group shall be sent to members in the electronic format to their e-mail addresses recorded in the official register or directory of YOU Group.
8. Members shall, in turn, transmit all communications from their side in a similar electronic format.

13. Amendment to the Rules and Bylaws of YOU Group

Amendments to the rules and bylaws may be proposed either by the Executive Group of YOU or by individual Core members.
Where the Group proposes such amendments, the proposal shall be accompanied by a resolution of the Group containing the precise wording of the proposed amendment, the Section, Clause & Sub-clause it applies to, the wording of the existing clause, and the reasons for proposing the change.
Where it is for insertion of a new rule, the Section or Section and Clause under which it is to be inserted must be indicated.
Where an individual member proposes such amendments, the proposal shall be seconded by at least 2 other Core Members of YOU Group.
The proposal shall contain the precise wording of the proposed amendment, the Section, Clause & Sub-clause it applies to, the wording of the existing clause, and the reasons for proposing the change.
Where it is for insertion of a new rule, the Section or Section and Clause under which it is to be inserted must be indicated.
In either case, the amendment shall be submitted to the Chairman YOU at least four weeks before the date of the meeting.
The Chairman YOU shall circulate the same to all members at least 2 weeks before the date of the meeting.
No alternate amendments shall be proposed in respect of the proposed amendment, except minor modifications to remove ambiguity or provide clarity.
Amendments shall not be entertained at any time after the stipulated period.
Amendments proposed shall be considered clause by clause.
If there is consensus on the amendment, the same may be accepted as unanimously adopted.
If no consensus is reached after a reasonable time for discussion, the Chairman will put the amendment(s) to vote.
For the amendment to be carried, not less than three of the members present should vote in favour of the amendment; in the event of the number turning out to be a fraction, the integer shall be determined by the casting vote of the Chairman.